Can a Company Rent an Apartment for an Employee?

Imagine you’re asked to relocate for a big project or take on a temporary assignment in a new city. The first question on your mind: “Where will I stay?”

For employers, providing comfortable, convenient housing for their team is a big priority. Corporate housing can simplify relocations, streamline logistics, and keep employees focused and happy.

From long-term relocations to short-term assignments or training programs, renting an apartment for employees can solve a lot of headaches—for both businesses and their teams.

This guide breaks down everything you need to know about corporate housing: how it works, the types of housing available, tax considerations, and tips for companies to make the process hassle-free.

Types of Housing Arrangements Available to Companies

Companies have several options when it comes to housing for their employees:

Corporate Apartments

These fully furnished apartments are designed for business travelers, offering a home-like atmosphere with the added convenience of utilities and Wi-Fi included.

Corporate apartments provide more space and comfort than hotels, making them a popular choice for longer stays.

Serviced Apartments

Similar to corporate apartments but with hotel-like amenities like housekeeping, concierge services, and even fitness centers. Serviced apartments are perfect for employees who want convenience without sacrificing privacy.

Temporary Housing

For short-term assignments, temporary housing provides flexibility. These properties often come with month-to-month leases, giving companies the ability to adapt as needed.

Hotel Alternatives

While hotels are suitable for brief stays, they aren’t ideal for weeks or months at a time. Furnished apartments offer a more comfortable, cost-effective solution, with fully equipped kitchens and separate living spaces.

At Compass, we specialize in providing corporate apartments that combine comfort and convenience. Our properties are move-in ready, so employees can settle in immediately without the hassle of furnishing or setting up utilities.

Explore Our Corporate Apartment Options

Tax Implications of Employer-Provided Housing

A key question many employers face is “Is employer-provided housing taxable?”.

The answer depends on several factors. Housing provided for work-related reasons is often tax-exempt, but if it’s considered a perk rather than a necessity, it might be taxable.

Tax-Exempt Scenarios

The housing is temporary (less than one year) and directly tied to a work assignment.
The housing is located near a job site or provided as a requirement of the job.
The company rents the apartment for its benefit, such as ensuring employees are available on-site.

Taxable Scenarios

Housing is provided as a general benefit or convenience to the employee.
A housing allowance is paid directly to the employee without specific ties to work-related housing.

Can you write off housing for employees?

Employers often can write off housing for their employees, provided the housing is directly related to business needs. It’s important to consult with a tax professional to navigate these nuances and ensure compliance with federal and state regulations.

Employer Housing Allowances and Benefits for Employees

Not all companies rent apartments directly. In some cases, they provide a housing allowance instead.

What is the housing allowance for employees?

A housing allowance is a financial benefit companies offer to help employees cover their living costs. These allowances typically cover rent, utilities, and sometimes moving expenses.

Benefits of Housing Allowances

Flexibility: Employees can choose accommodations that best suit their preferences and needs.
Cost-Efficiency: Companies avoid the logistical challenges of renting and managing properties.
Tax Savings: When structured correctly, allowances tied to work-related housing might qualify as non-taxable.

For example, an employee relocating for a six-month project might receive a housing allowance to rent a furnished apartment near the office. At Compass, we help employees make the most of these allowances by offering competitively priced, fully equipped apartments.

Learn How Compass Can Simplify Housing for Your Team

Key Considerations for Companies Renting Apartments for Employees

Renting an apartment for an employee isn’t as simple as picking a place and signing a lease. Companies need to consider several factors to make sure it’s a smooth experience for everyone involved:

1. Lease Agreements

Choose flexible terms that match the duration of the employee’s assignment. Short-term leases are ideal for temporary assignments, while longer leases might be necessary for extended projects. Compass specializes in providing lease options that adapt to your needs.

2. Compliance with Policies

It’s important to make sure that the housing arrangement complies with company policies and local labor laws. For instance, housing allowances or employer-provided housing must align with tax regulations to avoid unnecessary complications.

3. Location and Amenities

The right location can significantly impact an employee’s experience. Consider finding properties close to the workplace, public transportation, or essential services like grocery stores and gyms.

4. Housing Quality

A comfortable, well-maintained apartment makes a big difference in employee satisfaction. Fully furnished spaces with modern appliances, high-speed internet, and other amenities create a stress-free environment.

At Compass, we manage everything from securing leases to furnishing apartments, so your team can focus on their work without worrying about housing details.

Real-Life Scenarios: When Corporate Housing Makes Sense

Corporate housing isn’t a one-size-fits-all solution—it works for a variety of business needs and situations. Here are some common scenarios where it’s the best choice:

Employee Relocations: Moving employees to a new city for a long-term role.
Temporary Assignments: Housing employees on short-term projects or training programs.
Business Travel: Providing accommodations for frequent travelers who need more than just a hotel room.
Group Bookings: Renting multiple apartments for teams working on-site at the same location.

What is it called when your job provides housing?

These arrangements are typically referred to as “corporate housing” or “employer-provided housing.”

Why Choose Compass for Your Corporate Housing Needs?

At Compass, we understand the challenges of finding the perfect housing solution for your employees. That’s why we handle every detail, from lease negotiations to furniture selection.

Our goal is to provide an easy, simple experience that supports your team’s productivity.

Get a Quote for Your Corporate Housing Needs