Travel costs can add up fast, especially when business trips last more than a few days. Between nightly hotel rates, meals, laundry, Wi-Fi, and surprise taxes, your company travel budget can disappear quicker than you expect.
But there’s a smarter way to manage business travel spending. At Compass Furnished Apartments, we help companies and professionals reduce travel expenses with corporate housing that’s flexible, cost-effective, and designed for longer stays across Massachusetts, Connecticut, and New York.
Here’s how switching to furnished apartments can lower costs and make travel more predictable.
How Corporate Housing Helps Cut Travel Costs
Corporate housing offers move-in ready apartments with everything included, from Wi-Fi to cookware. Unlike hotels, which charge a nightly rate and tack on extras, furnished rentals are bundled into one simple invoice.
And after the first week or two, the nightly rate is often significantly lower than a hotel.
Here’s a quick look at how the costs compare:
| Expense Type | Hotel (Per Night) | Compass Apartment (Per Night) |
|---|---|---|
| Room Rate | $250 | $180 |
| Taxes & Fees | $40 | Included |
| Wi-Fi | $15 | Included |
| Laundry | $30 | Included |
| Meals/Dining Out | $60+ | Varies (kitchen access) |
| Parking | $25 | Varies/Included |
| Total Estimated | $420+ | $180-200 |
——Over a 30-night stay, that’s a potential savings of $6,000+——
How to reduce business travel costs?
To reduce your business travel costs, choose lodging that consolidates your expenses and eliminates extra fees. Corporate housing simplifies budgeting and reduces total spend.
Talk to our team about how we can help lower your travel budget.
Hidden Costs Hotels Don’t Mention
Hotels are rarely all-inclusive. That low rate you see when booking usually doesn’t include the add-ons that can blow up a travel budget:
- Per-night hotel taxes
- Service and resort fees
- Paid Wi-Fi or premium speed upgrades
- Laundry or dry-cleaning services
- Parking fees (especially in urban areas)
- Room service and dining out for every meal
These hidden costs can quietly add hundreds to a company’s travel spend over the course of a month-long trip.
With furnished apartments, you get:
- A full kitchen = no daily takeout bills
- In-unit laundry = no dry-cleaning pickups
- Reliable Wi-Fi = no speed upgrades
- Transparent pricing = no surprises
How to save travel expenses?
To save on travel expenses, stay somewhere that includes what you actually use. That’s how Compass helps companies stay on budget without sacrificing comfort.
Explore Compass properties for extended business stays.
Tax Perks and Budgeting Benefits
Corporate housing is also often tax-deductible as many companies can write off temporary housing costs as part of business travel expenses. While we recommend confirming with your accountant or finance team, Compass simplifies the process with a single invoice that covers rent, utilities, Wi-Fi, and services.
This can be a major benefit for:
- Freelancers and consultants
- HR and finance teams managing relocation logistics
- Small businesses watching every dollar
Can you expense corporate housing?
Yes, you can expense your corporate housing if it’s part of a work-related trip or relocation. Temporary housing can often be expensed or deducted, see IRS Topic No. 511 for more details.
Longer Stays = Bigger Savings
Hotels tend to cost more the longer you stay. Between fluctuating rates, peak season surges, and per-night taxes, expenses can skyrocket over time.
Corporate housing flips that script. Basically, the longer the stay, the lower the rate.
Sample 2-Week Stay Cost Comparison:
| Feature | Hotel (14 Nights) | Compass Apartment (14 Nights) |
| Base Rate | $3,500 | $2,520 |
| Taxes & Fees | $560 | Included |
| Wi-Fi & Parking | $280 | Included |
| Meals (est.) | $840 | $300 (groceries) |
| Laundry | $200 | Included |
| Total | $5,380 | $2,820 |
That’s nearly half the cost for more space, comfort, and convenience.
How to save money on a business trip?
To save money on a business trip, book accommodations that get more affordable over time. Compass offers discounts for stays 30+ nights and helps businesses avoid pricing spikes.
Real-World Savings
A project manager staying six weeks in New Haven
Instead of hotel-hopping, they stayed in a furnished Compass apartment with full kitchen and parking included. The savings were over $3,000 compared to local hotel rates.
A traveling nurse in Boston
Her Compass apartment included Wi-Fi and laundry, saving her time and $600+ per month in hidden hotel fees.
A startup team in NYC for investor meetings
They rented a two-bedroom apartment for three team members. By sharing space, they cut their lodging budget in half while still having a home base to work and recharge.
These are just a few examples. Every month, our clients find ways to stretch their travel budgets further without sacrificing comfort or flexibility.
Final Thoughts
Corporate housing isn’t just a more comfortable way to travel. It’s also one of the smartest ways to reduce business expenses.
At Compass, we help professionals and companies simplify their travel plans with furnished apartment rentals that save time, money, and stress.
Get a custom quote for your next business trip.
About The Author
Lauren
Lauren, a passionate marketing professional from Vancouver, Canada, has an insatiable love for travel. Whether it’s camping off the grid in a secluded forest or enjoying the bustling streets of Manhattan, New York, she embraces every adventure with enthusiasm.